In professional communication, the phrase “please be advised” has long been used to introduce important information in emails, letters, and official notices. While it’s formal and widely recognized, many professionals now consider it outdated, overly rigid, or unnecessarily authoritative. Modern business writing encourages clear, friendly, and reader-focused language that builds better relationships while maintaining professionalism.
Whether you’re writing to clients, colleagues, employees, or business partners, using other ways to say “please be advised” in an email can make your message sound more natural, respectful, and engaging. The right alternative also improves readability, supports effective communication, and aligns with today’s business writing standards.
In this guide, you’ll discover 25 professional alternatives to “please be advised”, along with definitions, explanations, and practical examples for different workplace situations. These phrases will help you write emails that are polished, modern, and suitable for every professional setting while following Google’s E-E-A-T (Experience, Expertise, Authoritativeness, and Trustworthiness) guidelines for high-quality content in 2026.
All Other Ways to Say “Please Be Advised” in an Email
- Please note
- Kindly note
- Please be aware
- For your information
- We’d like to inform you
- This is to inform you
- Please keep in mind
- We would like to bring to your attention
- Please remember
- Kindly be aware
- We wish to notify you
- Please take note
- It is important to note
- We would like to let you know
- Please understand that
- We’d like to make you aware
- Be informed that
- Kindly be informed
- This serves as notice
- Please consider
- We’d appreciate your attention to
- You should know that
- We are pleased to inform you
- We regret to inform you
- Please review the following information
Please Note
Definition: A polite and widely accepted alternative to “please be advised” used to highlight important information.
This is the most natural replacement in modern business emails. It sounds professional without appearing overly formal or commanding.
Usage Examples:
- Please note that our office will be closed on Monday.
- Please note the updated meeting schedule.
- Please note that your invoice is due on Friday.
Kindly Note
Definition: A courteous phrase used to politely draw attention to important details.
It is commonly used in customer service and formal business communication while maintaining a respectful tone.
Usage Examples:
- Kindly note that shipping may take 5 business days.
- Kindly note the revised project deadline.
- Kindly note our updated refund policy.
Please Be Aware
Definition: A professional expression used to notify someone about important information or potential changes.
This alternative is suitable when readers need to pay close attention to a situation.
Usage Examples:
- Please be aware that maintenance starts tonight.
- Please be aware of the policy changes.
- Please be aware that delays are possible.
For Your Information
Definition: A phrase used to provide helpful information without requiring immediate action.
It’s conversational yet professional and works well in internal emails.
Usage Examples:
- For your information, the report has been approved.
- For your information, our office has moved.
- For your information, the client confirmed the order.
We’d Like to Inform You
Definition: A friendly way to introduce new or important information.
This phrase creates a warm and customer-friendly tone.
Usage Examples:
- We’d like to inform you that your application was approved.
- We’d like to inform you of our new pricing.
- We’d like to inform you about upcoming changes.
This Is to Inform You
Definition: A formal statement used to communicate official information.
It is commonly found in corporate announcements and legal correspondence.
Usage Examples:
- This is to inform you that your request has been processed.
- This is to inform you about our holiday schedule.
- This is to inform you that services will resume tomorrow.
Please Keep in Mind
Definition: A polite reminder encouraging readers to remember important information.
It sounds more conversational than “please be advised.”
Usage Examples:
- Please keep in mind that seats are limited.
- Please keep in mind the submission deadline.
- Please keep in mind our business hours.
We Would Like to Bring to Your Attention
Definition: A formal phrase used to emphasize significant information.
This expression is ideal for professional reports and official emails.
Usage Examples:
- We would like to bring to your attention the revised agreement.
- We would like to bring to your attention today’s schedule.
- We would like to bring to your attention an important update.
Please Remember
Definition: A friendly reminder asking readers not to forget something important.
It creates a warm and approachable tone.
Usage Examples:
- Please remember to submit your timesheet.
- Please remember the meeting starts at 10 AM.
- Please remember to update your password.
Kindly Be Aware
Definition: A polite expression used to notify someone about important information.
It combines professionalism with courtesy.
Usage Examples:
- Kindly be aware that support hours have changed.
- Kindly be aware of the updated guidelines.
- Kindly be aware of maintenance work this weekend.
We Wish to Notify You
Definition: A formal way to announce important updates.
It is suitable for official notices and business correspondence.
Usage Examples:
- We wish to notify you of policy changes.
- We wish to notify you that your payment was received.
- We wish to notify you about scheduled maintenance.
Please Take Note
Definition: A phrase asking readers to pay close attention to important details.
This expression works well in formal and semi-formal emails.
Usage Examples:
- Please take note of the deadline.
- Please take note of the attached document.
- Please take note of the meeting location.
It Is Important to Note
Definition: A professional phrase emphasizing critical information.
Use it when highlighting significant updates or instructions.
Usage Examples:
- It is important to note that registration closes Friday.
- It is important to note the revised policy.
- It is important to note that fees are non-refundable.
We Would Like to Let You Know
Definition: A warm and conversational way to share information.
This phrase is customer-friendly and easy to understand.
Usage Examples:
- We would like to let you know your order has shipped.
- We would like to let you know about new features.
- We would like to let you know that your account is active.
Please Understand That
Definition: A phrase used when explaining circumstances or limitations.
It helps communicate sensitive information politely.
Usage Examples:
- Please understand that delivery times may vary.
- Please understand that changes cannot be reversed.
- Please understand that support is unavailable on holidays.
We’d Like to Make You Aware
Definition: A professional alternative used to highlight essential information.
It sounds modern and approachable.
Usage Examples:
- We’d like to make you aware of upcoming maintenance.
- We’d like to make you aware of pricing updates.
- We’d like to make you aware of new policies.
Be Informed That
Definition: A formal phrase commonly used in legal and administrative communication.
It is best suited for official announcements.
Usage Examples:
- Be informed that access is restricted.
- Be informed that applications close tomorrow.
- Be informed that new rules apply immediately.
Kindly Be Informed
Definition: A respectful phrase used in formal business emails.
It is common in international business communication.
Usage Examples:
- Kindly be informed that your request is approved.
- Kindly be informed about the revised schedule.
- Kindly be informed that services are unavailable today.
This Serves as Notice
Definition: A formal expression used in legal or contractual communication.
It officially announces an important event or decision.
Usage Examples:
- This serves as notice of your contract renewal.
- This serves as notice of policy updates.
- This serves as notice regarding account changes.
Please Consider
Definition: A polite request asking readers to think about important information.
It is commonly used when suggesting actions.
Usage Examples:
- Please consider the updated proposal.
- Please consider the attached recommendations.
- Please consider our revised timeline.
We’d Appreciate Your Attention To
Definition: A courteous phrase requesting readers to focus on specific information.
It is ideal for customer support and professional emails.
Usage Examples:
- We’d appreciate your attention to the attached invoice.
- We’d appreciate your attention to this announcement.
- We’d appreciate your attention to the revised contract.
You Should Know That
Definition: A conversational alternative for sharing useful information.
This phrase works best in informal professional communication.
Usage Examples:
- You should know that support is available 24/7.
- You should know that registration is open.
- You should know that prices increase next month.
We Are Pleased to Inform You
Definition: A positive phrase used when delivering good news.
It creates a welcoming and encouraging tone.
Usage Examples:
- We are pleased to inform you that you have been selected.
- We are pleased to inform you your order has shipped.
- We are pleased to inform you your application was successful.
We Regret to Inform You
Definition: A respectful phrase used for delivering unfortunate news.
It helps soften negative announcements professionally.
Usage Examples:
- We regret to inform you that your application was unsuccessful.
- We regret to inform you of service interruptions.
- We regret to inform you the event has been canceled.
Please Review the Following Information
Definition: A direct request asking readers to examine important details.
It encourages action while remaining professional.
Usage Examples:
- Please review the following information before signing.
- Please review the following information carefully.
- Please review the following information before submitting your request.
Frequently Asked Questions
What is the best alternative to “please be advised” in an email?
The most common and natural alternative is “Please note.” It is professional, concise, and suitable for almost every business email.
Is “please be advised” considered outdated?
Yes. Many business communication experts consider it overly formal. Modern email writing favors clear, friendly alternatives like “Please note” or “Please be aware.”
Can I replace “please be advised” with “for your information”?
Yes. “For your information” (FYI) works well when you’re simply sharing information and don’t require immediate action.
Which alternative is best for formal business emails?
For formal communication, consider using:
- Please note
- Kindly be informed
- This is to inform you
- We would like to inform you
- It is important to note
Why should I avoid using “please be advised” too often?
Overusing the phrase can make emails sound stiff, outdated, or unnecessarily authoritative. Using modern alternatives improves readability and creates a more positive impression.
Conclusion
Choosing the right other ways to say “please be advised” in an email helps make your communication clearer, more professional, and more engaging. Whether you prefer simple phrases like “Please note” or more formal options such as “Kindly be informed,” selecting the appropriate wording enhances both readability and professionalism. By using these modern alternatives, you’ll write emails that reflect today’s business communication standards while building stronger relationships with clients, colleagues, and customers.
I believe the best conversations start with the right words. That’s why I create helpful, easy to use responses for everyday situations. At AnswerBuzzHub, you’ll always have the perfect reply when you need it most.